USB Pre-Dental Society - Constitution   Article I - Stony Brook ASDA Pre-Dental Chapter Article II - PURPOSE The Stony Brook Pre-Dental Society is dedicated to being a major source of information for students perusing a career in various fields of dentistry.  We are committed to creating and maintaining an environment that promotes the following:  1. An experience that encourages individual achievement of academic goals.  2. Providing the building blocks to broaden exposure into the Profession of Dentistry. 3. Assisting students in formulating a well-defined and realistic step-by-step strategy toward attaining admission to dental school.  Article III - MEMBERSHIP a. All ASDA members are official members; others that are not official ASDA members will be associates. b. All members and associates must be currently registered, matriculated students of SUNY at Stony Brook and must subscribe to, or be interested in the purpose of the organization. c. No person shall be denied membership or office because of sexual preference, national origin, raced, sex, physical disability, political, or religious beliefs. Article IV - OFFICERS Section 1 All nominees for organization board positions must have a minimum cumulative index of 2.0 and, if elected, must maintain a cumulative index of 2.0, and must be registered for the semester(s) during which they are to serve. All officers shall serve for one year and may be re-elected for one additional year as they maintain a cumulative index of 2.0 and are registered each semester. Section 2 a. The President shall be the official representative of the organization; he/she shall be a non-voting ex-officio member of all committees of the organization except the election committee. b. The President shall have the power to convene and preside over the meetings of the executive board and the general membership and prepare the agenda for the meetings of the executive board and the general membership. The President shall further perform such duties as may be necessary and proper in the fulfillment of his/her office, subject to the approval of the executive board. Section 3 The Vice-President shall be required to see the standing committee chairpersons are fulfilling their duties. The Vice-President shall further perform such duties as may be necessary and proper in the fulfillment of his/her office, subject to the approval of the executive board. If the President is unable to perform his/her duties (due to impeachment, leave of absence or resignation), the Vice-President shall assume the position of president. Section 4 a. The Treasurer shall keep a detailed record of all monies alloted to the organization. The Treasurer shall also submit all payment requests. b. Each month the Treasurer shall perform such duties as may be necessary and proper in the fulfillment of his/her office, subject to the approval of the executive board. The Treasurer shall assume the position of Vice-President in the event that the Vice-President is unable to perform his/her duties (due to leave of absence, resignation or assumption of the presidency). A new treasurer will be elected in a special election called be the President if a vacancy occurs in this office. Section 5 a. The Secretary shall take minutes and attendance of all meetings and maintain an up-to-date active voting membership roster. Article V - EXECUTIVE BOARD Section 1 a. The member of the executive board shall be the President, Vice-President, Treasurer, and Secretary. b. The total membership of the executive board shall not exceed four members of the organization. Section 2 All executive board meetings shall be conducted according to Robert’s Rules of Order (Latest Edition), except where expressly provided for in this constitution. Section 3 The President shall be the chairperson and presiding officer of the executive board. Section 4 All other office and committee vacancies will be filled by appointment by the President with majority approval of the Executive Board. Section 5 All replacement appointments will end at the conclusion of the unexplored term. Article VI - MEETINGS Section 1 This organization shall hold at least one general membership meeting each month. Section 2 A quorum consisting of a majority of the total active voting membership as necessary for the transaction for any business of all meetings. Section 3 All meetings must have an agenda, and five- (5) school days prior notice of the meetings must be given to all organization members. Section 4 The President must convene a meeting within a reasonable amount of time if such a meeting is initiated: a. By a majority vote of the voting members present at a regular or special meeting; or b. Upon a petition by one-third (1/3) of the active voting membership. Article VII - ELECTIONS Section 1 An election committee shall be elected by the general membership in March of each academic year. It shall consist of five (5) members, none of whom may be considered for elected office. If a vacancy occurs on the committee, a special election shall be held to fill the vacant seat. This committee shall elect its own chairperson, and recommend the time, manner, and place of election pursuant to the articles contained in this constitution. Section 2 No person shall seek the position of President, Vice-President, Secretary, or Treasurer unless he/she has been a member of the organization for two semesters prior to the semester when he/she would assume office Section 3 All officers must be elected by majority vote during the annual Student Government Senate election period. Elections must be held no later than May 1st. New officers will assume their positions on June 1st. a. Nominations shall be accepted from the floor at a meeting prior to the election. b. Elections shall be by majority vote of the active voting members present whose names appear on the membership roster. c. No person shall run for more than one position per election. d. No person can hold more than one position per term of office. e. Eligible voters are all Pre-dental Society members who are present during the specified time for club election. Article VIII - IMPEACHMENT Section 1 Any officer of the club may be brought up on impeachment charges if he/she is acting detrimentally to the organization or he/she has significantly disregarded the major responsibilities of his/her office. Section 2 If a list of charges, signed be three-fourths (3/4) of the officers, is submitted to the President he/she must call for impeachment proceedings. If the President is being brought up on charges, the petition shall be submitted to the Vice-President. Upon receipt of the petition, the President shall suspend the officer and prevent him/her form exercising all powers and voting rights pending the outcome of the impeachment proceedings. Section 3 If a list of charges, signed by two-thirds (2/3) of the active members is submitted to the President, he/she must call for impeachment proceedings (see section (2) for remaining steps). Section 4 After proper impeachment proceedings, the officer(s) so charges may be impeached by a three-fourths (3/4) vote of organization members. If impeachment passes, the officers shall be removed from his/her position. Section 5 Special elections: a. Upon impeachment of: President- the Vice-President assumes the Presidency and a special election is held for Vice-President within a one month period. Other officers- a special election will be held within a one month period. Article IX - AMENDMENTS Section 1 Amendments to this constitution may be introduced from the floor and must be submitted to the Secretary in writing at a general membership meeting. Section 2 The entire voting membership shall be notified ion writing at least five (5) school days prior to a vote on proposed amendment. Section 3 A two-third (2/3) vote of the active voting membership is necessary for the passage of an amendment. Article X – DISSOLUTION In the event of the dissolution of this organization, all accrued funds and assets shall revert to the Student Activities G (c) 2003 Stony Brook Pre-Dental Society