Stony Brook University Logo and Search Bar http://www.stonybrook.edu/sb/search.shtml
Title Bar for Academic Advising
General Body Meeting

This is our First General Body Meeting. Please spare your time and attend our meeting.

(tentative) TBA, 18:50-19:50, Thursday, October 5, 2006
Sudoku Tournament (postponed)

Have you played Sudoku? Whether you never heard of Sudoku or you are really good at Sudoku, we are planning to have a fun event. Please drop by and play the charitable event! Win the prize!

(tentative) TBA, 12:50-14:10, Wednesday, October 18, 2006
Officer Responsibilities
President
  • Organize, plan and lead to ensure the perpetuation and overall success of the chapter.
  • Work with the chapter advisor to plan a calendar of activities for the upcoming year.
  • Plan regular meetings and prepare agendas for the officers; delegate responsibilities as necessary.
  • Plan meetings and prepare agendas for a general chapter meeting at least once per semester or per term.
  • Coordinate the planning and the implementation of the New Member Recognition Event.
  • Meet with the other officers and the chapter advisor to choose new honorary members.
  • Ensure that the chapter meets minimum Chapter Standards and achieves the chapter's targeted performance.
Vice President
  • Fulfill president's duties in the absence of the president and assist president in the completion of duties as needed.
  • Coordinate executive board and committees to promote awareness of Golden Key on campus with key constituencies (members, honorary members & campus VIPs, prospective members) - particularly targeting eligible students during the annual membership drive.
  • Ensure that the chapter meets minimum Chapter Standards and achieves the chapter's targeted performance (Assist the president in coordinating activities to help the chapter fulfill all chapter standards.)
Treasurer
  • Manage all financial transactions of the chapter with guidance from the chapter advisor.
  • Receive and distribute chapter funds.
  • Work with the president and advisor to prepare an accurate budget for the chapter within one month of the new academic year.
  • Balance the chapter account and report to the chapter, the advisor and the regional director at least once a month.
  • Submit financial information as indicated in Chapter Standards (Semi-Annual Reports, Dec. 1 & June 1).
Recording Secretary
  • Record and prepare the minutes of each executive board and chapter meeting to distribute to chapter leaders, advisor(s) and appropriate Golden Key staff (minutes to the AD can be submitted in a batch every month by the corresponding secretary).
  • Prepare and deliver the induction invitations to the administrators and faculty.
  • Mail all the new member joining forms and fees, which may have been hand delivered to the advisor's office, to the international headquarters by the membership deadline.
  • Serve as chapter archivist with the assistance of the chapter advisor (unless there is a historian).
  • Work with other officers to ensure Activity Reporting is current.
Corresponding Secretary
  • Distribute messages from the chapter advisor, the chapter president or other officers to all chapter members.
  • Compose and send any chapter correspondence to university administrators and faculty, members, honorary members, alumni, campus student organizations, etc.
  • Prepare and mail correspondence to international headquarters.
  • Send Advisor and Officer Profile Forms when new officers are elected or anytime there is a new advisor and any time any contact information changes.
  • Work with chapter historian to ensure Activity Reporting is current.
Additional Officer Positions
Vice President - membership Communication
  • Coordinate and implement initiatives to reach current and potential members.
  • Institute personal phone contact with prospective members during the membership drive.
  • Promote meetings and activities to the membership and campus-at-large.
Historian
  • Oversee the completion of Activity Reports and Semi-Annual Reports.
  • Obtain and organiza important chapter documents and organize for the chapter's future reference.
  • Take pictures to include in the chapter's independent website or future local publicity materials.
Education Service Director
  • Investigate volunteer programs that represent a long term education-focused commitment.
  • Plan and coordinate two education-focused service activities throughout the year.
  • Coordinate a service committee and call committee meetings as necessary.
Service Director
  • Investigate member interest in non-education service opportunities.
  • Network and partner with other student organizations with programs and activities.
  • Plan and coordinate at least two service activities per term/semester.
  • Coordinate the service committee and call committee meetings as necessary.
Social Director
  • Plan and coordinate at least one social activity for chapter members per term/semester.
  • Coordinate the social committee and call committee meetings as necessary.
Alumni Director
  • Plan and coordinate efforts to get alumni to update records and stay involved with the chapter.
  • Prepare and send chapter updates to alumni members throughout the year.
  • Inform honorary members and campus officials about membership drive initiatives.
  • Prepare and send invitations to the new member induction ceremony and to other events.
Public Relations/Awareness Director
  • Coordinate all publicity for chapter activities and events in cooperation with the Vice President.
  • Maintain good relations with campus and local newspapers and radio stations. Set up interviews as needed.
  • Place ads and public service announcements in local media.
  • Write and submit press releases for important chapter activities.
  • Explore any creative methods of advertising or publicity to increase awareness about Golden Key.
Prospective Member Director
  • Coordinate and implement a sophomore recognition program or year-long campaign focused on making freshmen & sophomores aware of Golden Key's benefits.
Fund-Raising Director
  • Investigate sources of local funding and coordinate activities. Aim to raise at least $1,000 within the term of office.
  • Coordinate the fund-raising committee and call committee meetings as necessary.
  • Recruit fund-raising volunteers from chapter members and/or officers.
Honorary Member Recognition Director
  • Prepare and send chapter updates to honorary members throughout the year.
  • Inform honorary members and campus officials about membership drive initiatives.
  • Prepare and send invitations to the new member induction ceremony and to other events. Follow up with a personal phone call.
  • Ensure honorary member contact at least once per quarter. Plan and coordinate at least one honorary member activity per term/semester (honorary member meal w/ members; wine & cheese social; guest speakers, etc.)
Webmaster
  • Update and maintain the local Golden Key web page.
  • Make sure the web page is linked to the Golden Key site - www.goldenkey.org
  • Ensure that your chapter's information is correct and current on the Chapter Directory of www.goldenkey.org.
Newsletter Editor
  • Create and edit chapter newsletter at least once per semester. The newsletter can be a web-based publication.
  • Write and/or solicit articles for the newsletter.
  • Ensure distribution of the newsletter to members, faculty, staff and the Golden Key associate director.
Director of Members
  • Organize, implement, and maintain a point system to determine level of member activity
  • Provide help and assistance to members by answering questions or solving problems regarding Golden Key
  • Notify members of benefits available to them
Concepts Director
  • Encourage members to write articles for CONCEPTS.
Director of Events
  • Plan and coordinate the annual Induction Ceremony (November 19, 2004), with the assistance of the Advisors, Regional Director, President, Vice President, and Officer Corps
  • Assist other officers with major events planning and coordination