Stony Brook Chapter Constitution
ARTICLE I - NAME
The name of this society shall be the SUNY at Stony Brook chapter of the Golden Key International Honour Society.
ARTICLE II - Purpose and Activities
Section A. The purposes of the Society shall be:
- To recognize and encourage scholastic achievement and excellence in all undergraduate fields of study.
- To unite with collegiate faculties and administrators in developing and maintaining high standards of education.
- To provide economic assistance to outstanding members by means of annual scholarships.
- To promote altruistic conduct through voluntary service.
Section B. Activities of the SUNY at Stony Brook chapter shall be:
- Community Service Projects.
- Educational/Academic Programs.
- Other activities that are deemed necessary and worthwhile by the executive board.
ARTICLE III - Membership
Section A. Membership into the Society shall be based on the following criteria:
- By invitation only to those undergraduates having attained a grade point average of 3.3
- A prospective member must have successfully completed at least fifty semester hours, or achieved the status of junior or senior, of which twenty-five semester hours are completed at SUNY at Stony Brook.
- Before being considered a member of the Society, one must have paid, in full, the initiation and life membership fee.
- Golden Key will not discriminate on the basis of sex, race, creed, sexual orientation, color or national origin.
Section B. Active Membership
Active membership shall be limited to persons officially connected with the university as faculty, staff or students.
Section C. Honorary Members
- The chapter may select up to five honorary members for each reception. Individuals who are not undergraduate students and have distinguished themselves in their fields of endeavor are selected to receive full rights and privileges of membership in the Society.
- Honorary members are welcomed and encouraged to participate in all Society activities.
ARTICLE IV - Officers
Section A. Members of the executive board of the chapter shall be president, vice-president, secretary, treasurer and any other office deemed necessary by the advisor and executive board.
Section B. The term of office will be one year.
Section C. Any student who meets the membership criteria and is endorsed by the collegiate advisor is eligible to hold office.
Section D. Officers will be elected by a democratic process or appointed by the advisor.
Section E. Voting rights are extended to the executive board members of each collegiate chapter.
Section F. Responsibilities of each officer are as follows:
- Organize, plan and work to ensure the continuation and overall success of the chapter.
- Call meetings of the officers and delegate responsibilities as needed.
- Call meetings of the chapter members.
- Manage the planning of the reception.
- Meet with the other members of the executive board and the chapter advisor to determine the honorary members.
- VICE PRESIDENT
- Plan and organize the campus awareness process.
- Oversee the work of committees formed by the chapter.
- Assist the president in the completion of duties.
- RECORDING SECRETARY
- Record the minutes of each executive board or chapter meeting and submit copies to each officer, advisor and the regional director.
- Mail to the international headquarters all of the member profiles and fees that were hand-delivered to the advisor's office no later than two days past the membership deadline.
- Serve as chapter archivist with the assistance of the chapter advisor.
- CORRESPONDING SECRETARY
- Transact all chapter correspondence.
- Prepare and deliver the reception invitations to the administrators and faculty.
- Prepare and mail information to the international headquarters for publications such as CONCEPTS and Key Notes.
- Act as the liaison between the chapter and the national student representative.
- Manage all financial transactions of the chapter.
- Prepare a budget for the chapter.
- Receive and distribute chapter funds.
- Submit an annual financial summary of expenditures to the international headquarters.
- Assist the vice president with the campus awareness process.
ARTICLE V - Chapter Conduct
Section A. The SUNY at Stony Brook chapter of the Golden Key International Honour Society adheres to the Student Guide as well as other laws, rules and regulations governing SUNY at Stony Brook and its students.
Section B. The Golden Key International Honour Society does not condone "hazing" nor is "hazing" used in any form in the Society.
Section C. Any executive board member who fails to meet his/her responsibilities determined by a two-thirds vote of the executive board can be removed. Executive board members may be removed on the basis of a failure to fulfill the duties of their office as outlined and defined in the chapter constitution. An executive board member's removal must require the introduction of a motion to so move by a current executive board member and properly seconded, followed by a two-thirds vote approval to remove the officer from his/her designated office position. Such a vote will be by secret ballot and given by members present at an executive board meeting called for such a purpose. The executive board member in question shall have the opportunity to defend him/herself before the vote is taken.
ARTICLE VI - Advisor
Section A. An outstanding member from the university faculty or staff is chosen to serve as the chapter advisor.
Section B. The duration of the advisor's tenure is individually determined, but must be at least one academic year.
Section C. Each advisor is to be considered as a lifetime honorary member whose responsibilities include:
- Assist in the preservation of the chapter.
- Obtain a list of prospective members including names and addresses that meet the predetermined membership criteria.
- Guide students in the distribution of the certificates that were not issued at the reception and all Golden Key activities.
- Complete the Honorary Member Profile Form and submit it to the international headquarters.
ARTICLE VII - Meetings
Section A. General membership meetings shall be held at least three times during the academic year.
Section B. Executive board meetings shall be held as needed.
Section C. Non-participating honor society members are not required to attend any meetings, although they are encouraged to attend the reception as well as general membership meetings and Society functions.
ARTICLE VIII - Dues
Section A. The initiation and life membership fee shall be $65.00 to be paid in full to the Golden Key International Honour Society. Eleven dollars of the fee shall be forwarded to the chapter for operational expenses.
Section B. In the event of dissolution of a chapter, funds of a chapter treasury shall be forwarded to the international headquarters to be placed in the general budget for that fiscal year, providing this does not conflict with the rules and regulations of the college or university.
ARTICLE IX - Amendments
Amendments to the constitution or bylaws shall be presented by members of the chapter in writing and read at a regular meeting but shall not be voted upon until the next regular meeting and then only after informing each member of the proposed amendments. A majority of two-thirds of the members present and voting shall be required.