THE
STONY BROOK UNIVERSITY COMPANY OF ARCHERS
CONSTITUION:
ARTICLE I - Name
The name of this organization shall be “The Stony Brook University
Company of Archers.” This name will
be used to register the organization with the Department of Campus Recreation. The names and charters of all outside
organizations with which this organization is affiliated are attached to this
constitution in the appendix.
ARTICLE II - Purpose
In order to promote and enjoy the sport of
Archery, build a community of archers, bring diversity to
ARTICLE III - Membership
a.
All members must be currently registered,
matriculated students of SUNY at Stony Brook and must subscribe to, or be
interested in, the purpose of this organization.
b.
No person shall be denied membership or office
because of sexual preference, national origin, race, sex, and physical
disability, political or religious beliefs.
ARTICLE IV - Officers
Section 1
All nominees for
organization board positions must have a minimum cumulative index of 2.0 and,
if elected, must maintain a cumulative index of at least 2.0, and must be
registered for the semester(s) during which they are to serve. All officers shall serve for one year
and may be re-elected for one additional year as long as they maintain a cumulative
index of 2.0 and are registered each semester.
Section 2
a.
The President shall be the official representative
of the organization; he/she shall also be a non-voting ex-officio member of all
committees of the organization except the election committee.
b.
The President shall have the power to convene and
preside over the meetings of the executive board and the general membership and
prepare the agenda for the meetings of the executive board and the general
membership. The President shall
further perform such duties as may be necessary and proper in the fulfillment
of his/her office, subject to the approval of the executive board.
Section 3
The Vice-President shall be required to see that standing committee
chairpersons are fulfilling their duties.
The Vice-President shall further perform such duties as may be necessary
and proper in the fulfillment of his/her office, subject to the approval of the
executive board. If the President
is unable to perform his/her duties (due to impeachment, leave of absence or
resignation), the Vice-President shall assume the position of President.
Section 4
a.
The treasurer shall keep a detailed record of all
monies allotted to the organization.
The Treasurer shall also submit all payment requests.
b.
Each month the Treasurer shall perform such duties
as may be necessary and proper in the fulfillment of his/her office, subject to
the approval of the executive board.
The Treasurer shall assume the position of Vice-President in the event
that the Vice-President is unable to perform his/her duties (due to leave of
absence, resignation or assumption of the presidency). A new treasurer will be elected in a
special election called by the President if a vacancy occurs in this office.
Section 5
The secretary shall take minutes and attendance of all meetings and
maintain an up-to-date active voting membership roster.
A new Secretary will be elected in a special election called by the
President if a vacancy occurs in this office.
ARTICLE V - EXECUTIVE BOARD
Section 1
a.
The member of the executive board shall be the President, Vice-
President,
Treasurer and Secretary.
b.
The total membership of the executive board shall not exceed four
members of the
the organization except by amendments to this constitution.
Section 2
All executive board meetings shall be conducted according to Robert's
Rules of Order
( latest Edition ), except where expressly provided for in this
constitution.
Section 3
The president shall be the chairperson and presiding officer of the
executive board.
ARTICLE VI - MEETINGS
Section 1
This organization shall hold an Annual General Meeting (AGM) each year
during the first two weeks of April.
The Candidates for Executive Board positions will make their arguments
for why they should be elected and will address any and all pertinent questions from the general
body. The general assembly will
then vote for each position separately by secret ballot. The results will then be tallied and announced
at the same AGM. Any Amendments to
this Constitution that have been submitted may also be debated by the general
assembly and then voted on by secret ballot. This meeting will be conducted according
to Robert’s Rules of Order (latest edition). The exact date of this meeting will be
deciding at an executive board meeting at least one month in advance.
Section 2
All business not conducted at the AGM will be conducted by the
Executive Board at a regularly scheduled monthly meeting. Motions may be informally presented in
written form (either letter or email) by any individual in the general membership
to one of the executive board members, who will present this motion at the next
monthly meeting.
Section 3
All meetings of the executive board and general membership (including
the AGM) must have an agenda, and three (3) school days prior of the meeting
must be given to all executive board members. For the AGM this agenda must include
what items will be voted on and who the candidates will be for the various
positions, and this must be given to every voting member of the organization.
Section 4
The President must convene a meeting of the general membership within a
reasonable amount of time if such a meeting is initiated :
a. by a
majority vote of the voting members present at a regular or special
meeting;
or
b. upon a petition
signed by one -third (1/3) of the active voting membership.
Section 5
In case of emergency, any member of the executive board may convene a
previously unscheduled meeting of the executive board, as long as all board
members are present at this meeting.
ARTICLE VIII - ELECTIONS
Section 1
Elections of the Executive Officers will take place as stated above at
the Annual General Meeting.
Section 2
No person shall seek the
position of President, Vice-President, Secretary or Treasurer unless he/she has
been a member of this organization for two semesters prior to the semester when
he/she would assume office.
Section 3
All officers must be elected
by majority vote during the annual Student Government Senate election
period. Elections must be held no
later than May 1st. New
officers will assume their positions on June 1st.
a.
Nominations must be submitted at least five (5) school days before the
elections are to take place.
b.
Elections shall be by majority vote of the active voting members present
whose names appear on the membership roster.
ARTICLE VIII - - Equipment,
Practice, and Tournaments
Section 1
All safety precautions, etiquette, and range procedures must be taught to all members. This will be the added responsibility of
the Field Marshall during practice.
Section 2
All equipment required for practice will be provided by the club. It will be the added responsibility of
the President to ensure the maintenance of equipment. Any purchases must be approved by the
executive board.
Section 3
The highest ranking executive board member present at practices will
act as Field Marshall, whose responsibility it will be to ensure that practices
are safe, as outlined in the “Safety Guidelines” filed with this constitution
at the Department of Campus Recreation.
Section 4
Participation in tournaments may be decided by the executive board at any
meeting, and may be proposed at that meeting.
Section 5
Memberships to and affiliations with other organizations may be
discussed and decided at any meeting of the executive board.
Section 6
At tournaments, the highest ranking member of the executive board will
act as Tournament Officer, whose responsibility it will be to represent the
club, record scores and results of participating members, and collect any
monies required to pay for participation in the tournament, including but not
limited to transportation and registration costs, from participating
members. Any monies collected must
be submitted to the treasurer within a reasonable period of time. If a member of the executive board is
not present at a tournament, the participating members must designate a Tournament
Officer among themselves before arriving at a tournament.
Section 7
The costs of equipment and participation in tournaments will primarily
be afforded by the club. But the
executive board may request dues as part of membership and participation in
tournaments, if necessary. These
will be collected by the treasurer.
But the levying of dues should be avoided as a general rule.
ARTICLE IX - -IMPEACHMENT
Section 1
Any officer of the club may be brought up on impeachment charges if
he/she is acting detrimentally to the organization or he/she has significant
disregarded the major responsibilities of his/her office.
Section 2
If a list of charges, signed by three-fourths (3/4) of the officers, is
submitted to the President he/she must call for impeachment proceedings. If the President is being brought up on
charges, the petition shall be submitted to the Vice-President.
Upon receipt of the petition, the President shall suspend the officer
and prevent him/her from exercising all powers and voting rights pending the
outcome of the impeachment proceedings.
Section 3
If a list of charges, signed by two-thirds (2/3) of the active members
is submitted to the President, he/she must call for impeachment proceedings (see
section two (2) for remaining steps).
Section 4
After proper impeachment proceedings, the officer(s) so charged may be
impeached by 3/4 vote of organization members. If impeachment passes, the officer shall
be removed from his/her position.
Section 5
Special elections:
a.
upon impeachment or resignation of
election is held for Vice-President
within a one month period.
Voting for special elections may be done by email or letter if a
general assembly cannot be convened within one month.
ARTICLE X - AMENDMENTS
Section 1
Amendments to this constitution may be introduced from the floor and
must be submitted to the Secretary in writing.
Section 2
The entire voting membership shall be notified in writing at least five
(5) school days prior to the vote on the proposed amendment.
Section 2
A two-third (2/3) vote of the active membership is necessary for the
passage of an amendment.
ARTICLE XI - DISSOLUTION
In the event of the dissolution of this organization, all accrued funds
and assets shall revert to the Student Activities Government.