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Pocket Theatre
Bylaws Section 1- Club Bylaws I- Executive Board A- President’s responsibilities/duties include 1- Chairing New Play Committee 2- Coordinates play readings/staged readings 3- Plans and runs club meetings 4- Runs elections/votes (does not vote; President is tie-breaker) 5- Present at all production meetings 6- Can call emergency meetings/votes 7- Writes statement of purpose for each show’s production proposal 8- Aides directors in production process 9- Attends all club meetings B- Vice President 1- Plans and runs production meetings 2- Creates production calendar 3- Maintains deadlines 4- Selects show crews in conjunction with Technical Director 5- Assists President in planning play readings/staged readings 6- Writes production proposal for each show 7- Facilitates communication between production staff members 8- Attends all club meetings C- Treasurer 1- Applies for script rights for each production 2- Prepares and submits all vouchers and purchase orders to USG 3- Picks up all checks/paperwork from USG 4- Prepares and submits line budget, after E-board approval 5- Writes production budget estimates (pre-show) 6- Writes post-show budget reports 7- Attends all club meetings D- Secretary 1- Record minutes at club meetings 2- Type minutes and copy them for E-board by next meeting 3- Check club mail boxes at SAC 4- Read minutes from previous meeting at all club meetings 5- Record minutes at E-board meetings 6- Attends all club meetings Section 2- Company Bylaws I- Position of Technical Director- At the end of each school year, a Technical Director for the following year must be elected by the club. Since the election of the Technical Director will take place near the end of the semester, plan ahead and announce nominations (Step A) 2 weeks prior to the election. This will allow you to collect nominations and resumes 1 week prior and get nominations approved as soon as possible. The process for electing a new Technical Director is as follows. A- The job description and
its responsibilities will be proposed to the club and any questions
will be answered. The position includes and requires: 1- Supervision of all technical aspects of all productions. This includes: a- Supervision of all technical committees. b- Construction of set, or delegation of construction. 2- Being present for any technical call where there is not a supervisor present who has been approved by the club's Faculty Advisor and Technical Director of the Department of Theatre Arts (Both are currently Dave Barnett). These calls include but are not necessarily limited to: a- Lighting calls: (hangs, cabling/circuiting, focusing) b- Set calls: (construction, painting, load-in, strike) c- Any dress rehearsal where lights and/or set are being used. (attendance only required before and after rehearsals to ensure safe use of set pieces, equipment, etc.). d- All performances *Note: Technical Director must only be at these calls
if there is not an approved supervisor already attending. **Also Note: If, in the future, club faculty advisor
and Technical Director for the Department of Theatre Arts should not
be the same person, approval of Pocket Theatre's Technical Director
is only needed by club faculty advisor and the E-Board IF, and only
if, there are no shows being produced in spaces belonging to the Department
of Theatre Arts at the Staller Center for the Arts. 3- Attendance at all production meetings unless excused by Production manager. 4- To be Technical Director for Pocket Theatre, a member must have substantial experience in technical theatre and must have been in the club for at least one semester. B- Nominations for the position will be taken, along with resumes when applicable. C- Nominations will be presented to the club's Faculty Advisor and Technical Director of the Department of Theatre Arts for approval (Both are currently Dave Barnett). D- The 4 members of the E-Board must also approve all nominations. *Note: Only those nominee's
approved by the club's faculty advisor and the E-Board will be voted
on. E- Ballots will be typed up by the Secretary including the position being voted on, all approved nominee's names and an option to abstain. F- The vote will be anonymous and the President of the club will not vote. Nominees will have a chance to make a speech the day of the election (before the election!). The President will collect the ballots and privately count them. Most votes wins. Upon returning, the President will reveal only who has been elected, the vote count is not open to discussion. G- In the event of a tie: 1- If there were more than 2 nominees, another vote between the two tied for first place (and only those two) will be held. 2- If there were only two
nominees, or a re-vote as described just above also results in a tie,
than the President is the tie-breaker. *Note- Steps A, B, F and if necessary
G, must all take place during a Pocket Theatre club meeting during
campus lifetime (Wed. II- Position of Optional Assistant Artistic Director-
The position of Artistic Director is very demanding, and only available
to the most qualified students and therefore, usually, the busiest.
For this reason, the option is available to elect an Asst. Artistic
Director. This is not an E-Board position. The position of President/Artistic
Director is two-fold, half dealing with Pocket Theatre as a company
and half as a student organization (club). The Asst. Artistic Director would only be focusing
on Pocket Theatre as a company. Since it is an option for the Artistic
Director, the specific duties are subject to change as the Artistic
Director sees fit. It may be a semester long or year long position,
and may include such duties as sitting in on rehearsals for Pocket
Theatre productions to track artistic progress, being a medium for
communication and information, potentially being assistant chairperson
or co-chairing the New Plays committee and menial tasks such as copies
and emails as may pertain to the New plays committee. These are a rough guide as to what duties the Artistic
Director may assign. But the Artistic Director must state the anticipated
duties that would be expected before taking nominations. The Artistic
Director chooses the Asst. Artistic Director personally, but they
must be approved by the rest of the E-Board and must have been in
the club for at least a semester. III- Position of Marketing Committee Coordinator- The club will elect the Marketing Coordinator, and just as the Technical Director, all nominations must be approved by the E-Board. The process for electing a Marketing Coordinator is as follows: A- The job description and its responsibilities will be proposed to the club and any questions will be answered. The position includes and requires: 1- Running all marketing committee meetings. 2- Supervising all graphic design progress and deadlines a- Selecting graphic designers for each production with the E-board and director. b- Ensuring that graphic designers are aware of and present at all production meetings for the production they are associated with. c- Supervising creation of 11 x 17 marquis posters, 81/2 x 11 posting flyers, Program formatting/design and any other formats of marketing that may be desired. 3- Supervising all distribution progress and deadlines a- Copying marketing material as necessary or delegating copying. b- Assigning distributors for certain buildings/locations c- Ensuring that distributors know where they can and cannot post marketing material. 4- Ensuring that all marketing
materials meet USG and Department of Theatre Arts regulations and
requirements *Note- If rules and regulations are not strictly
followed, we could lose our funding. 5- All club publicity & marketing for recruitment 6- All budget requirements for marketing must be planned for and submitted to the E-board and then the club for approval well in advance. Estimates are acceptable if necessary. B- Nominations for the position will be taken, along with resumes when applicable. C- The 4 members of the E-Board must approve all nominations. *Note: Only those nominee's approved by the E-Board
will be voted on. D- Ballots will be typed up by the Secretary including the position being voted on, all approved nominee's names and an option to abstain. E- The vote will be anonymous and the President of the club will not vote. Nominees will have a chance to make a speech the day of the election (before the election!). The President will collect the ballots and privately count them. Most votes wins. Upon returning, the President will reveal only who has been elected, the vote count is not open to discussion. F- In the event of a tie: 1- If there were more than 2 nominees, another vote between the two tied for first place (and only those two) will be held. 2- If there were only two
nominees, or a re-vote as described just above also results in a tie,
than the President is the tie-breaker. *Note- Steps A, B, E and if necessary
F, must all take place during a Pocket Theatre club meeting during
campus lifetime (Wed. IV- New Plays Committee- The New Plays Committee will be responsible for choosing plays for Pocket Theatre to produce the following semester. The New Play Committee must: A- Meet once a week B- Choose a season before the election of next year’s President C- Choose a season before the selection of production directors D- Submit and review plays for future readings |
